Articles on: Invoices

Invoicing Your Customers

Invoices are the core of each business. Pegasys gives you live analytics, and full customization over your invoicing process. Remember, you can only invoice shipments that have been marked as Delivered.

From the shipment list
Creating invoices from the shipment list, gives you the ability to quickly convert your shipments to invoices as they’re being delivered. This page also gives you the ability to quickly merge/batch multiple shipments together; this is especially useful when you are batching multiple picks/drop together for the same order.

Click Invoice Mode from the shipment list, or Create from the invoice list.
You will be presented with a list of all of the shipments that are ready to be invoiced.
Click the Select button beside every shipment you would like to invoice. You can also click Select All along the top of the page. All of your selection will remain even if you decide to come back to this at a later time.
Once your desired shipments have been selected. Go ahead and click Create Invoices.
Enter your Invoice Date into the pop-up. You can also configure your invoice date to be based off additional parameters. Company Settings > Document Settings > Invoice Date based off.
Create Invoice(s) will create an individual invoice for each of your selected shipments.
Create Batch Invoice(s) will combine all shipments on a customer-by-customer basis and create batch invoices for each customer.

From the shipment page
Click Invoice along the top of the shipment page. This button will only appear on shipments that have been marked as delivered.
The Number will pull the latest invoice number from your existing invoices. You can also configure your invoice date to be based off additional parameters. Company Settings > Document Settings > Invoice Date based off.
Create will create will an individual shipment record for the shipment.
Batch additional Shipments will bring a pop-up list of all delivered shipments for the customer. Giving you the ability to combine multiple shipments on the same invoice record.

From the open button
The open button is very powerful for any record. You can access your record controls without leaving a page and keep yourself in the flow of your processes.

Click the dropdown arrow beside any delivered shipment Open button.
Click Invoice.
The Number will pull the latest invoice number from your existing invoices. You can also configure your invoice date to be based off additional parameters. Company Settings > Document Settings > Invoice Date based off.
Create will create will an individual shipment record for the shipment.
Batch additional Shipments will bring a pop-up list of all delivered shipments for the customer. Giving you the ability to combine multiple shipments on the same invoice record.

You can always add additional shipments to an existing invoice record if you want to do this step at a later time. These controls can be found within any invoice record. Revenue Line features will also be present so you can quickly modify lines without having to hop from shipment to shipment. You can customize the look and feel of your invoice by going to Company Settings > Document Settings > Invoice.

Updated on: 01/01/2021

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